Frequently asked questions

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Reservations In Advance

Reservations may be made up to one year in advance and is available on a first come, first served basis.  A calendar showing hall availability may be viewed at http://oharaeventhall.com/hall-rental/ .  Hall availability as shown on the calendar is subject to any prior rental agreement.

Damage / Security Deposit

A damage / security deposit is required for all hall rentals at the time the Rental Agreement is signed.  All checks are cashed and deposited upon receipt.  Checks will not be held and post-dated checks are not acceptable.  In the event that damage exceeds the security deposit, the BOC may assess additional charges.  The hall will be inspected by the Hall Manager or a BOC representative after completion of the event and clean-up.  If the hall is found to be in satisfactory condition, the Hall Manager and Renter copy of the hall rental agreement will be approved for full refund.  A refund check for the damage / security deposit will be mailed to the Renter of the hall within ten (10) business days.  If the hall is found to be unsatisfactory, the Hall Manager and Renter copy of the hall rental agreement will be annotated in the comments section with description of unsatisfactory condition and disposition of the damage / security deposit (e.g. additional costs deducted from refund).

Rental Deposit

A rental deposit of $400.00 (NON-REFUNDABLE) is required at the time the Rental Agreement is signed. The balance of the total rental fees is due no less than 60 days prior to the event. Payments paid towards the “balance due” will be forfeited if the event is cancelled and we are not notified a minimum of 60 days in advance.

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Cancellations

In order to receive a full refund, cancellations must be made no later than one hundred twenty (120) days prior to a scheduled event. Cancellations made less than one hundred twenty (120) days prior to a scheduled event are subject to the loss of the rental deposit. Cancellations made less than sixty (60) days prior to a scheduled event are subject to loss of the damage / security deposit and the rental deposit.

Clean Up

Renter is responsible for clean-up of the hall at the conclusion of the rental that includes removal of all items, food, beverage, tablecloths, table decorations, trash pick-up, removal of decorations, removal of trash to outside dumpsters, and stack chairs on tables. The hall should be left in the condition it was found. Failure to clean-up hall will result in forfeiture of damage / security deposit.

Can We Use Our Own Caterer

The renter of this venue has available, for additional fees, the use of our Resident Catering Provider, SMOKIN’ GRINGOS BBQ & CATERNG COMPANY, has contraced with O’Hara Operating Company LLC, to operate our kitchen facility at our venue, to provide ou with a variety of delicious menu choices for your event.  You have a choice of either using them or providing your own catering  service.  However, any outside catering service used must be a licensed service, with liability insurance coerage, and they must provide to the O’Hara Operation Company, copies of said licensing and or Insurance Ceritificates of Liability.

If you choose to use an outside caterer, there will be an additional fee of $300.00.  Contact information for Resident Caterer is provided on an additional page.  Menus and pricing are available at the caterers website: https://www.smokingringosbbqkc.com 

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Can We Use Our Own DJ For Music

Yes.

What Is The Clean-Up Policy?

Everything that you bring in must be removed at end of event (no storage available).  All trash must be removed to dumpster at end of event.  Chairs must be folded and stacked on tables.  No sweeping or mopping is required but reasonable cleanup is appreciated.

Maximum Capacity

The maximum capacity of the hall is 310 people and the Renter agrees not to exceed this limit.

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Decorations

No decorations are allowed on walls, ceilings, or lighting fixtures. The use of cellophane, adhesive tape, nails, staples, screws, etc. is not permitted. If masking tape is used, it must be removed at the end of the rental. Any decorating, covering, or changes to the facility should be discussed at time of the rental agreement submission with the representative of the BOC and put in writing as part of the rental agreement. The use of tables, chairs, and other equipment is available for use within the hall. The tables and chairs may not be moved outside of the hall. Placement, relocation, or arrangement of equipment other than tables and chairs is not permitted. Outside tables and chairs may be brought into the hall by the Renter subject to approval by the BOC. All decorations shall be put up and taken down during the hours specified in the rental agreement. Advance setup of decorations and other items outside of the time specified in the rental agreement is not allowed unless approved by the rental representative of the BOC.

Type Of Function

Renter must identify type of function (i.e. wedding reception, private party, social organizations, meetings, etc.) will be held during hall rental. Rental of the hall by an individual or company for a company activity or function or for a profit making activity must be approved in advance by the BOC. If proceeds from an activity are being raised for a charity, the charity must be identified in advance on the hall rental agreement and approved by the BOC.

Smoking / Gambling

Smoking is not permitted anywhere inside the hall.  Non-compliance can result in forfeiture of damage / security deposit.  Gambling is prohibited.

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Animals

No animals are permitted inside the hall (except for Seeing Eye dogs), except as part of a program authorized in advance by a representative of the BOC.

Non Responsible

Any person violating the established rules and regulations or constituting a nuisance may be requested to leave the hall and grounds.  Misuse of the hall shall be sufficient reason for terminating the agreement.  IT IS UNDERSTOOD THAT THE BOC, Bishop O’Hara Corporation, ITS OFFICIALS, OFFICERS, AND/OR EMPLOYEES ARE NOT RESPONSIBLE FOR ACCIDENTS, INJURIES, ILLNESS, ACTS OF GOD, OR OTHER NATURAL DISASTERS, OR LOSS OF GROUP OR INDIVIDUAL PROPERTY RELATING TO THE USE OF THE O’Hara Event Hall.

How Late Can We Be In The Hall?

Cleaning must be completed and the hall vacated according to signed contract.

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Is Decorating Allowed?

No sequins, glitter, confetti, or sand and bubbles are not allowed in the hall or on outside grounds.  Any decorations put on the wall must be anchored using painters tape or teacher putty.  Tables must be covered.

What Is The Cost Of The Facility?

See the Hall Rental Agreement on this website.

Is A Security Officer Required And Who May I Use?

A security officer is required if any alcohol is consumed.  The cost of the security officer is the responsibility of the Renter.  The Renter must contact the Kansas City Police at 816-xxx-xxxx.

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What Is The Maximum Number Of Persons Allowed In The Hall?

310 individuals.

Can We Use The Kitchen

Yes, Use of the kitchen is for staging, assembly and warming of foods only!  Cooking on the premises is not permitted.  Kitchen use includes use of the walk-in cooler, and or freezer space if available.

What Kind of Tables Do You Have

Thirty-One (31) – 8′ rectangle tables

One (1) – 5″ round table.

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Does Set-Up and Clean-Up Have To Be Completed During Event Hours

Yes unless additional hours are agreed upon in advance and are shown on rental agreement.

Can We Set-Up In Advance

Setup can be scheduled in advance (subject to prior availability of the hall) at a $100/hr (per hour or any part of an hour).  The setup hours must be scheduled at time of rental and shown on the Hall Rental Agreement.

Does The Event Hall Provide Linen

No.

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Can We Bring Alcohol

You are allowed to bring in wine and liquor but it must be served by a hall bartender in accordance with the Hall Rental Agreement.  Beer cannot be brought into an event.  Keg beer is available for purchase from the Hall.

How Do I Rent The Hall?

Please call the Bishop O’Hara Event Hall at 816-966-1492 and speak with the Hall Rental Coordinator.  To reserve the hall, you must complete the Hall Rental Rules, Hall Rental Agreement, and pay the $350.00 Security / Damage deposit and $400.00 (NON-REFUNDABLE) Facilities Deposit rental fees.

What Are The Dimensions Of The Room?

Square Footage

Assemble Room:

98′  X  41′ – 6″ =  4,067 Sq. Ft.




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